Turn Amazon settlement data into cleaner books
The Amazon payout that hits your bank is not the whole story. Merchant Ledger separates fees, refunds, reimbursements, reserve activity, and COGS into accounting outputs that reduce cleanup work and make reporting more useful.
How MerchantLedger turns settlements into usable books
Five steps from Amazon settlement activity to cleaner accounting outputs and less month-end cleanup
Bring in Amazon settlement and product data
Use secure OAuth access to read settlement reports, financial events, and product listings from Seller Central.
Separate the payout into accounting categories
Organize fees, taxes, refunds, reimbursements, and other activity into useful accounting buckets.
Calculate COGS from your product costs
Match order activity to your catalog and calculate Cost of Goods Sold using Average Cost.
Review the accounting-ready output
Check categorized settlement activity and account mappings before it reaches your books.
Post or export cleaner outputs
Send balanced entries to Wave, Xero, or QuickBooks, or export files for manual workflows.
The payout is not the whole accounting story
Amazon deposits roll sales, fees, refunds, reserves, reimbursements, and timing differences into one net number. MerchantLedger separates that activity into cleaner accounting outputs you can review and use.
Before MerchantLedger
1.
Record the bank deposit as if it were the full story
2.
Hide fees, refunds, reimbursements, and reserve movement inside one net number
3.
Rebuild settlement detail in spreadsheets during month-end cleanup
4.
Work from books that are harder to review and explain
With MerchantLedger
Pull in Amazon settlement activity and product data
Separate fees, refunds, reimbursements, reserve activity, and COGS into clearer categories
Review the accounting-ready output before month end
Post or export cleaner books for your accounting workflow
Example accounting output
Illustrative settlement breakdown with provider-neutral account names. Fictional data. Debits = Credits.
| Account | Debit ($) | Credit ($) |
|---|---|---|
| Payment Clearing | 3,876.52 | — |
| Amazon Product Sales | — | 5,210.00 |
| Amazon Shipping Income | — | 180.00 |
| Amazon Referral Fees | 468.90 | — |
| Amazon Fulfillment Fees | 712.45 | — |
| Amazon Storage Fees | 45.20 | — |
| Amazon Refunds | 286.93 | — |
| Cost of Goods Sold | 1,350.00 | — |
| Inventory Asset | — | 1,350.00 |
| Total | 6,740.00 | 6,740.00 |
What MerchantLedger reads to build cleaner books
We only read the Amazon data needed to classify settlement activity and calculate COGS.
Settlement Reports
We fetch settlement reports so deposits, adjustments, and settlement periods can be translated into accounting activity instead of one net payout.
Financial Events
We read financial event groups including orders, refunds, fees, charges, reimbursements, and reserve-related activity posted to your account.
Product Listings
We access your product catalog including SKUs, ASINs, and FNSKUs so order activity can be matched to products and Cost of Goods Sold can be calculated from your Average Cost.
We use this data to classify settlement activity and calculate COGS. We do not access buyer messages or fulfill inventory operations.
Read our full security & data practices for more details.
Fits your accounting workflow
Use cleaner accounting outputs in Wave, Xero, QuickBooks, or CSV-based workflows
Wave Financial
Post categorized settlement outputs to your Wave books
Xero
Send settlement outputs to Xero as journal entries or invoices
QuickBooks Online
Post summarized settlement outputs to your QBO books
CSV Export
Export categorized data for manual accounting workflows
Need a different downstream workflow? Let us know.
Security & Privacy by Design
OAuth authentication, encrypted tokens, least-privilege access, and transparent data practices. We don't store more than we need, and you control your data.
Read Security DetailsNeed Help?
Questions about month-end handling, setup, or your accounting workflow? We're here to help.